To implementation of Pradhan Mantri Gram Sadak Yojna in Madhya Pradesh, an agency called Madhya Pradesh Rural Road Development Authority (registered under the Societies Act, hereafter called the Authority) has been created. A Chief Executive Officer from the I.A.S cadre heads the Authority. 100 Project Implementation Units (PIUs) for fifty districts have been constituted to co-ordinate the works executed by the contractors and supervised by the consultants. The PIUs are headed by General Managers who are of the rank of Superintending/Executive Engineer. The Authority has a General Body, which in chaired by the Chief Minister. This body lays down the policy guidelines and monitors the programme.
There is an Empowered Committee under the chairmanship of the Chief Secretary. It is responsible for monitoring the progress of the project. It also takes the financial and administrative decisions. The project proposals are scrutinized and sanctioned by this committee. It also accords final sanction to the master plan/core network of the State.
At the District level, the Programme is planned, coordinated, and implemented through the PIUs. All PIUs are manned by competent technical personnel from amongst the available staff or through deputations.
Master Plans are prepared at the block level, which are later synchronized at the district level. They indicate the habitations and the existing status of road connectivity, including the proposed new construction as well as roads requiring upgradation. The District Master Plans so prepared are subject to scrutiny to arrive at the most economical alignment of the roads. It also indicates the priority of roads to be taken up for construction / upgradation in a phased manner The Master Plans are approved by the Governing Body of the respective Zilla Panchayats, taking into account the views and suggestions of the local MLAs/MP. Thereafter, the District Planning Board gives approval to the Master Plan. For works to be taken up each year depending on the priority, Project Proposals are prepared and forwarded to the Empowered Committee for approval.
The State level Empowered Committee forwards the approved proposals to the Central Government for administrative sanction and release of funds. On clearance of the Project proposals by the Central Government, the relevant projects are executed by the PIUs and completed within a period of 9 months. The well-established procedure for tendering, through competitive bidding, is followed for all projects. The projects are tendered in packages of appropriate size (between Rs. 1 crore to Rs. 5 crore).